Open Water Swim

The race distances may vary between the different stages of the circuit. Some distances are considered competitive, others non-competitive. Participation at any distance and in any event among those envisaged presupposes the possession of a valid medical certificate on the basis of what is stated below in these Regulations.

By signing the registration form, you declare that you are in possession of a regular medical certificate, as described in this regulation and it also declares:

• To have read the regulation and to accept it in full.

• I have read the Terms and Conditions.

• To have the regulatory requirements.

• To know the characteristics of the event and to be in adequate psychophysical conditions for participation.

• To want to adapt to the regulations, to the indications of the Race Direction and the organization staff.

• To allow the use of their data by those involved in the organization of the event in compliance with the GDPR Reg. 2016/679 / EU.

• To allow the use of photographs, filmed images, recordings resulting from one’s participation in the event for any legitimate purpose, including advertising.

 RACES AND PROGRAM

To view the races and the program, consult the appropriate sections of the website:

• Races and distances

• Schedule

The program and the races could undergo variations. All participants are invited to check the actual times on the race website a few days before the event. The official program is the one published on the event website

PARTICIPATION REQUIREMENTS

COMPETITIVE DISTANCES
Short Swim 1000m
Classic Swim 3000m

Italian registered athletes:
They must be in possession of a regular valid Italian LICENSE for the competitive activity, among those indicated below: FIN, FITRI, ACSI SWIM or one of the following bodies recognized by CONI with a SWIM section: CSAIN, FINP, CSEN, ENDAS, MSP ITALY, ASI, CSI, US ACLI, AICS.
All members must also present a B1 COMPETITIVE MEDICAL CERTIFICATE for SWIMMING or TRIATHLON (or sports similar to swimming).
NB: license and medical certificate can be uploaded online at the time of registration, or they can be uploaded at a later time by logging into ENDU.net and entering your private area.

Italian non-registered athletes:
During registration, they must request the annual ACSI membership by choosing the appropriate membership fee for “non-licensed” (the cost of the membership is €3.00 and is already included in the membership fee).
They must also present a B1 ITALIAN COMPETITIVE MEDICAL CERTIFICATE for SWIM or TRIATHLON (or sports similar to swimming).
The ACSI card is valid for one year. Upon successful enrollment (which will be carried out by the organization) it will be possible to view your card by downloading the ACSI app for free on your smartphone, entering your tax code and the verification code that will be sent via text message.

NB: The medical certificate can be uploaded online at the time of registration, or it can be uploaded at a later time by logging into ENDU.net and entering your private area.

Foreign athletes or athletes residing abroad:
FOREIGN participants must register as “non-licensed”.
They must also present the appropriate MODEL OF MEDICAL CERTIFICATE FOR FOREIGNERS provided by the organization and DOWNLOADABLE HERE.
NB: the model of medical certificate for foreigners can be uploaded online at the time of registration, or it can be uploaded at a later time by logging in to ENDU and entering your private area.

Italian registered athletes:
They must be in possession of a regular valid ITALIAN LICENSE for competitive activity, among those indicated below: FIN, FITRI, ACSI SWIMMING or one of the following bodies recognized by CONI with a SWIM section: CSAIN, FINP, CSEN, ENDAS, MSP ITALY, ASI, CSI, US ACLI, AICS.
All FIN/FITRI licensed participants must also present an ITALIAN B1 COMPETITIVE MEDICAL CERTIFICATE for SWIM or TRIATHLON (or sports similar to swimming). For the other types of licensed participants, Italian competitive certificates among the following types are accepted: competitive B1 for any sport, non-competitive, for sports with a high cardiovascular commitment. Medical certificates are not admitted for recreational motor activities (ex good health).

NB: card and medical certificate can be uploaded online at the time of registration, or they can be uploaded at a later time by logging into ENDU.net and entering your private area.

Italian non-registered athletes:
During registration, they must request the annual ACSI membership by choosing the appropriate membership fee for “non-licensed” (the cost of the membership is €3.00 and is already included in the membership fee).
They must also present a valid ITALIAN MEDICAL CERTIFICATE among the following types: competitive B1 for any sport, non-competitive, for sports with a high cardiovascular commitment. Medical certificates are not admitted for recreational motor activities (ex good health).
The ACSI card is valid for one year. Upon successful enrollment (which will be carried out by the organization) it will be possible to view your card by downloading the ACSI app for free on your smartphone, entering your tax code and the verification code that will be sent via text message.
NB: The medical certificate can be uploaded online at the time of registration, or it can be uploaded at a later time by logging into ENDU and entering your private area.

Foreign athletes or athletes residing abroad:
FOREIGN participants must register as “non-licensed”.
They must also present the appropriate MODEL OF MEDICAL CERTIFICATE provided by the organization and DOWNLOADABLE HERE.
NB: the model of medical certificate for foreigners can be uploaded online at the time of registration, or it can be uploaded at a later time by logging in to ENDU.net and entering your private area.

In all cases listed above, the certificate presented must be valid on the day of the event (not expired!).
Athletes who do not show up with a valid certificate will not be allowed to participate in the competitions on the day of the event!


MINORS

Short Swim – 1000m: children from 14 years of age (born in 2013) can participate. Children can participate only if they are ITALIAN LICENSED ATHLETES. It is also necessary to present the ITALIAN B1 COMPETITIVE MEDICAL CERTIFICATE for SWIM or TRIATHLON (or sports assimilated to them, not other sports!).
Non-licensed minors are not accepted for the Short distance.
Licensed minors can participate only by presenting written authorization from a parent (see below**).

Classic Swim – 3200m: children from 16 years of age (born from 2009) can participate. Children can participate only if they are ITALIAN LICENSED ATHLETES by inserting a valid card. It is also necessary to present the ITALIAN B1 COMPETITIVE MEDICAL CERTIFICATE for SWIM or TRIATHLON (or sports assimilated to them, not other sports!)
Non-licensed minors are not accepted for the Classic distance.
Licensed minors can participate only by presenting written authorization from a parent (see below**).

**MINORS: minors Italian licensed participants who intend to run the distances 1.800 m and 3.200 m (within the limits of the age ranges allowed by the regulation) must present the appropriate written authorization signed by the parent.

DOWNLOAD HERE - VERSIONE ITALIANA the authorization and send it to segreteria@k3triathlon.it

NON-PARTICIPATION

In case of non-participation, the registration fee will not be refunded. It is possible to transfer your registration to another race of the Swimtheisland circuit or to the next edition within and no later than May 24th, 2023. In this way, the sum paid for registration will be kept valid for another race or for the next edition, with a charge of € 10.00 for secretarial expenses. You can make the transfer by contacting the organization at the email address segreteria@k3triathlon.it

• The registration moved to the following year is not automatic, each participant must register independently, using the coupon.

• The registration moved to the following year is not transferable to third parties.

• The registration moved to the following year is not further transferable in the following years.

SUBSTITUTIONS AND DISTANCE CHANGES

It is possible to make substitutions of athletes registered for the race at a cost of € 10.00 no later than May 14th 2023 at 10:00 am for all distances.
After this deadline, no substitutions or any request for changes to the starting list will be accepted.
To request the replacement, the member must contact the organization at the email address segreteria@k3triathlon.it indicating the data of the new member (name, surname, license, birth date, email, t-shirt size, time on 1.000m, emergency contact).
It is also possible to change the race distance for a person already registered for the event.
In this case it will be necessary to integrate the payment of the difference if you intend to be moved a longer distance, while if you intend to be registered at a shorter distance, the difference will not be refunded. In these cases, therefore, no office costs are applied to avoid further burdens.
In the event that a substitution is requested and the substitute also changes the race distance with respect to the original registration, the cost of €10.00 will be applied + any supplementary fees if the distance is greater. If the distance is less, the difference will not be refunded.

RACE PACK DISTRIBUTION

The Race Office for the collection of race packages is located in Piazzale Porto, Sirmione and will be open at the following times:
For timetables and details, consult the appropriate dedicated section on the website: SCHEDULE.

NB: the program may be subject to change. It is advisable to check the site before the event to check for any changes.

CHECKS AND TIMING

The timing will be carried out by an Official Timer SDAM with technology based on the use of “chips”.
Each participant will be provided with a daily chip, which must be returned at the end of the race. In case of non-return, € 15.00 will be charged.

Information and conditions on the use of chips are published on the SDAM website at www.mysdam.it/info-chip.do
NB: failure or incorrect use of the chip will result in non-inclusion in the ranking and non-attribution of the time spent.

SWIMMERS RESPONSIBILITY

 The swimmer (or his / her parent / tutor) assumes full responsibility for their participation. The organizers cannot be held responsible for theft, breakages or accidents before, during and after the event, both in the village area and in the parking areas.
The organization is not responsible for accidents during the race caused by other participants or resulting from the marine weather conditions and the conformation of the coast (surface rocks …). The organization guarantees that all the equipment is made and installed in accordance with the law and that the safety measures have been correctly adopted.
The organization assumes no responsibility for infringements of current national and regional aquatic or coastal regulations by participants or their companions.
The organization, its sponsors and collaborators do not assume any responsibility for the actions taken by swimmers or their companions that may lead to claims / legal actions by third parties.
The use of the WETSUIT is free and OPTIONAL (Mandatory only if the water temperature will be below 16 °).
Participants who make “course cuts” and do not pass outside the official buoys of this area will be disqualified. (The number will be picked up by the control and security officers).

RACE CANCELLATION AND EMERGENCY SITUATION

If the organizers deem it necessary to suspend or cancel the event while the swimmers are in the water, the following procedure will be applied:

• Security personnel will use whistles to attract the attention of all swimmers.

• Swimmers must stop and follow directions from the staff safety.

• This procedure may include partial or total evacuation to the ground.

• All swimmers must, at the point of arrival, refer to the operator for roll call.

In the event of adverse weather conditions the race will take place in any case, unless the weather conditions worsen to the point of compromising the safety of the participants.
In case of cancellation before the start of the event or during the event itself, due to provisions of the competent authorities for certified natural causes and / or causes not dependent on the organizer’s strict liability, no refund is provided.
In case of postponement to another date due to adverse weather conditions, the registration fee will not be refunded.
In case of cancellation by the organization due to ministerial provisions aimed at dealing with the COVID-19 Pandemic at least 20 days before the date of the event, the fee will be fully refunded or maintained for another Swimtheisland event in the current year. or in the following year.
In the event of cancellation after this deadline, the organization reserves the right to grant a gift voucher or a discount voucher as a percentage of the amount paid, to be used on other Swimtheisland events in the current year or the following year.

HEALTH CARE

The use of ambulances with doctors and nurses, permanent First Aid station in the finish area, professional water rescue service and with specialized personnel is foreseen.
Fixed and mobile points of Radio Aid.

INSURANCE

The event is insured by the RC policy. There is no accident insurance to cover participants for fortuitous accidents relating to the type of event and not attributable to the negligence of the organizer.
It is advisable for athletes to take out a personal accident insurance policy independently.

START PROTOCOL

Participants are required to be in the starting grid area of each race 30 minutes before the official starting time. The route and other relevant information will be available on the official website of the race, sent to participants through newsletters and provided during the pre-race briefing in Italian and English.
Swimmers will be asked to enter the starting area 5 minutes before the start of the race, notice will be given at 3, 2, and then 1 minute before the official start.
All the starts of the races (1.800 m, 3.500 m) will be divided into starting heats, with a 3/5 minute difference from each other. Alternatively, in the event that the sanitation regulations aimed at dealing with the Sars-CoV 19 pandemic deem it necessary, departures can be carried out in ROLLING START mode with single departures or in small staggered groups.

RULES

The athletes and the managers of the clubs to which they belong, by sending the application for registration to XTERRA Lake Garda Open Water 2023, declare that they know and accept these regulations.

Personal data processing:
Participation in the Event involves the processing of participants’ personal data for the purposes and in the manner described in the Organiser’s Privacy Policy.
The data controller is the Organiser.
By registering for the Event, participants confirm that they have read the Organiser’s Privacy Policy carefully.

Video-photo footage:
The modalities of conducting the Event foresee the shooting of videos and photos in order to document the event; among the services connected to the registration for the Event, the Organiser also offers all participants the possibility to purchase the photos and videos of the Event in which their image is present.
The video-photographic recordings will affect all the participants equally and will be published and made available on on TriO Events websites and social networks, on other advertising and information material and on the ENDU platform to allow viewing, purchasing (if provided) and sharing by participants and subjects thereby authorised.
The participant acknowledges and accepts that, in order to register and participate in the Event it is necessary to authorise the recording and use of one’s own image in the manner and for the purposes indicated in this Regulation, as well as in the Disclaimer and in the Privacy Policy, in consideration of the public nature of the Event, of the object of the services of dissemination and commercialisation of the video-photo shooting of the Event as well as the impossibility to selectively limit the video-photographic recordings.

INFO

The organization reserves the right to modify the regulations and the program at any time, in order to ensure a better organization of the race. Any changes to services, places and times will be appropriately communicated to registered athletes by e-mail and will be published on the official website of the race and on social channels.

• Email: segreteria@k3triathlon.it

• Tel: +39 346 339 6128

• Tel: +39 331 375 8117 

• Website: xterraplanet.com

• Facebook

• Instagram